The Association shall be called the Royal Berkshire Squash Rackets Association, (R B S R A)
To represent the National Governing Body of the Sport (England Squash and Racketball) and act on its behalf and under its authority within the County of Royal Berkshire (County).
To promote and encourage the game of squash rackets and to further its growth and development at all levels in the County.
To maintain and uphold the rules and objectives of the E S & R
To provide local administration and liaison with County membership on behalf of the E S & R when required.
To train, select and manage County Teams for Inter-County matches, arrange individual County Championships and other competitions, as it shall from time to time deem necessary for fulfilment of objectives.
Clubs and organisations who are affiliated to the E S & R within the boundary of the County.
Clubs and organisations outside the County who are affiliated to the E S and accepted by the R B S R A to participate in the County Leagues.
League and tournament fees set by the R B S R A shall be paid by the prescribed date.
If league fees remain unpaid three months after the due date the member shall immediately forfeit all rights within the County until such fees are paid.
The R B S R A shall comprise a committee of a maximum of 5 officers and 5 members:
Committee members will be responsible for the following areas:
Referee and Marking,
Where possible, at least three Members of the Committee shall be women if the remainder are men and vice versa.
Additional (non-voting) Members may be co-opted by the committee as deemed appropriate.
A Quorum for meetings shall be five Members but must include at least one from the following:
Chairman / Secretary / Treasurer
Tournament organisers and Squad managers will not form part of the Committee and will be selected by the committee.
The powers vested in the Committee relate generally to the requirements that are necessary to enable fulfilment of objectives for the R B S R A. The Committee has the power to carry out the following:
determine policies in harmony with those of the E S & R,
create such sub-committees as deemed necessary, e.g. coaching, disciplinary, juniors, league and selection.
ensure the day-to-day running of the Association is competent and that actions/decisions of sub-committee are ratified.
determine the level of league fees
act in all matters and employ County funds in such manner as deemed most effective and in the best interests of the R B S R A.
co-opt members to fill vacant positions on the Committee.
appoint an E S & R Council delegate.
decide on matters referred to it by E S & R and seek guidance from E S & R if necessary for any legal matters.
decide on awards for distinction/merit for County team players and to invoke disciplinary procedures within the County as required.
nominate authorised cheque signatories: two signatures will invariably be required when funds are drawn from the County's account.
the Committee may recommend a President or Honorary Vice-Presidents, all of whom shall be elected at an Annual General Meeting.
The Committee shall meet at least four times a year and shall be required to produce minutes.
ANNUAL GENERAL MEETING
The Annual General Meeting of the R B S R A shall be held during June or July each year.
Not less than 21 days' written notice shall be given to Members stating the business to be transacted and providing a copy of the previous year's AGM minutes and Audited Balance Sheet.
Copies of the Annual Report, current year’s Audited Account’s should be handed to Members at the meeting if not available previously. Mandatory items for the agenda are:
approval of minutes/matters arising
Annual Report (including leagues)
adoption of Accounts
appointment of Auditor
election of Committee
other business (subject to appropriate notice)
At the Annual General Meeting one third of the Committee or, if their number is not a multiple of three, then the number nearest one third, shall retire from office. The Committee members to retire shall be those who have been longest in office since their last election but as between persons who were elected at the same time those to retire shall be determined by lot. A retiring Committee member shall be eligible for re-election.
Any other business items should reach the Secretary in writing at least fourteen days before the meeting.
All clubs and organisations (as defined in 3.1 and 3.2) participating in the leagues, shall each have two votes only on the items on the agenda appropriate to the league or tournament in which they participate.
Only Berkshire Clubs and organisations (as defined in 3.1) shall have two votes when deciding and voting on County matters other than league when 7.6.2 will apply.
All nominations for elections to the Committee shall be proposed and seconded by persons, clubs or organisations (as defined in 3.1) able to vote at an A G M and shall be made in writing to the Secretary at least seven days before the meeting.
Not less than 10% in aggregate of those individuals, clubs and organisations entitled to vote at an A G M are required to be present in order to constitute a quorum.
E G M
An E G M maybe called by the Committee at any time stating the business and giving at least 21 days' notice to the membership.
Alternatively, an E G M can also be called by four affiliated clubs or organisations (as defined in 3.1) entitled to vote, at an E G M. A letter signed by group must be lodged with the Secretary of the Association and the E G M must be held within 28 days of the receipt of such letter.
A representative from each Affiliated Club or Organisation calling the E G M must attend.
Voting entitlement and quorum requirements shall be the same as for an AGM.
VOTING PROCEDURE - A G M / E G M
Voting may be by a show of hands or pre-distributed voting cards.
Where an individual is voting in more than one capacity then his or her separate voting entitlement must be clearly identified.
A single club representative may not use two club votes.
Alterations to this constitution requires 75% majority of those present and entitled to vote at any A G M and can only be changed at an A G M.
In the event that dissolution of the R B S R A is necessary, then the assets of the R B S R A should be converted into cash in order to discern any liabilities. Any balance remaining must be transferred to E S & R as the National Governing Body with a closing balance sheet and report.
No affiliated Club, Organisation or Individual may organise any open tournament, Championship or be involved or organise any squash team or event which may otherwise give the impression that such competition, team or event is organised by or represents the R B S R A without prior approval
Reference to E S & R is deemed to be E S & R Limited or whichever operating company is designated as the National Governing Body by the Sports Council.